Contact

☎ CONTACT

jbanta@bantamanagementservices.com
(925) 405-2217

Event Management

Event management includes planning and coordination of meetings, conventions, conferences, trade shows, golf tournaments, and other types of fund raisers. 

Our event management services include:

• Initial site research, site inspections, and with your approval to proceed, reserving the venue and signing contracts 
• Establishing timelines, deadlines, and a budget to insure a successful event 
• Arranging for pipe and drape, flowers and decorations, audio-visual, staging and lighting, rentals, transportation and other vendors as needed 
• Coordination with speakers and VIPs to arrange for transportation, lodging, security, audio-visual, production of handouts, and on-site assistance 
• Arranging for entertainment, music, and other special requirements 
• Designing, printing, and distributing event invitations, programs, schedules, and other pre-event information 
• Event marketing and promotion using web technology, Email, or snail mail 
• Trade show management including solicitation and coordinating with sponsors and exhibitors, exhibit hall layouts, and booth assignments 
• Registration 
• Menu and beverage selections and oversight of headcounts on Banquet and Event Orders 
• Production of name badges, schedules, programs, attendee packets, and signage 
• On-site registration desk staffing 
• A/V coordination 
• On-site event management 
• Post-event surveys 
• Coordination of billing, payment to vendors, and final reports of income and expenses 

The more you turn over to us, the less you have to worry about!

BUSINESS ADMINISTRATION

We are here to be your "right-hand" support.   Our business administration services include, but certianly are not limited to:

• Board relations - We coordinate Board meetings by arranging for locations, sending notices, confirming a quorum, preparing meeting agendas and handouts, taking minutes, and following-up after the meetings adjourn. 
• Communication - We draft and distribute communications to Boards and committees, or entire memberships and target audiences. We handle large and small mailings and Email broadcasts. Our online systems are configured so we don't get blacklisted as spammers. 
• Compliance - We maintain our clients' corporate records like articles of incorporation, bylaws, meeting minutes, and key contracts with vendors. We also make all necessary state and federal filings to insurance compliance with governmental requirements. 
• Data entry - all data that needs to be electronically recorded can be done in the format that works best for our clients. 
• Dues Billing - We prepare and process annual dues renewal statements as well as manage monthly dues. 
• Invoicing - We prepare and submit invoices on behalf of our clients.
• Membership Management - We maintain membership databases which are the backbone for dues billing, membership recruitment, and retention. We help clients develop strategies for growing their memberships. 
• Newsletters - We help clients write and produce printed or electronic newsletters. We assist with solicitation of ads, management of advertising contracts, layout and design, copy writing and editing, and distribution. 
• Strategic planning - We facilitate strategic planning and try to help our clients stay on track to achieve their goals and objectives. 

The more you turn over to us, the less administrative busy work you have to deal with!